Bringing Students to UConn

Procedures for Graduate Students Seeking Transfer to UCONN as Part of the Faculty Hiring Initiative

In anticipation of an increase in requests for admission of transfer students related to the multi-year faculty hiring initiative (http://uconn.edu/facultyhiring/), the Graduate School will be creating a comprehensive FAQ guide regarding procedures for bringing these students into graduate studies at UCONN.

Faculty and prospective transfer students are strongly encouraged to contact the Graduate School at the earliest opportunity to answer questions as needed. Please be as specific as possible when contacting so that we can direct your inquiry appropriately:

Email: gradschool@uconn.edu
Phone: 860-486-3617 or 860-486-3615

I have a student who wants to come with me to UCONN to complete his/her graduate program. What needs to happen to have the student admitted?

The student should apply for admission using the typical process outlined on our website (See Prospective Students) so that the information can be processed within our student administration systems. Typical application fees do apply, but students may be eligible under our fee waiver policy and/or programs and departments may elect to pay the fee. If the latter, please connect with Anne Lanzit, Admissions Team Lead at anne.lanzit@uconn.edu to make arrangements.

Note that students must meet the minimum admissions requirements of all graduate students at UCONN, and should be expected to meet the additional requirements set forth by individual programs and departments. In the case of transfer students, the program and department may decide to waive some of the application requirements set forth for new incoming students. For example, a decision might be made to accept the letters of recommendation provided in the initial application to the current institution in lieu of requiring new letters. In sum, it is up to the program to decide which pieces are most relevant to be included in an application for students seeking transfer.

Once the application is submitted, the typical review and decision procedures in place for each program apply. Thus, expedition of an acceptance rests heavily on the timeline of review at the program level and submittal of recommendation to the Graduate School.

I have a student who has completed the majority of requirements for the degree at the prior institution, but wants to come to UCONN to work with me to complete the research components. How do we handle this?

There are a variety of options to accommodate this type of request. Depending on the different variables affecting each situation, a tailored action plan can be developed in conjunction with the home academic department, the Graduate School, and the Department of Human Resources.

For instance, it may be most advantageous for the student to officially remain at the prior institution, conducting business with the faculty member who has relocated to UCONN via email, videoconferencing, and occasional campus visits as needed. Other options may include (1) providing alternative arrangements to allow the student to be physically re-located to the UCONN campus, (2) registering as a “visiting student” with non-degree status managed under the Registrar, or in some cases, (3) employing the student at UConn through special payroll as a Research Specialist.

Further discussion regarding an employment option should be arranged between the home academic department and Employment Services within the Department of Human Resources. If the student is international, then consultation with Immigration Services (http://global.uconn.edu/about/isss/) is strongly recommended. Under each of these situations, it is essential for the student to verify that the choices made will not jeopardize the ability for degree conferral through the prior institution.

What are the minimum degree requirements set forth by the Graduate School?

The Graduate Catalog provides information related to Standards and Degree Requirements. Note that these requirements represent the minimum, and that individual programs often have set additional requirements for different fields of study and/or areas of concentration. Thus, students and new faculty should consult with their intended programs to fully understand expectations for a degree in the area.

What are the general rules related to transfer of graduate credits?

Specific rules governing transfer credits for each type of degree can be found within the Graduate Catalog within the Standards and Degree Requirements. Generally, up to 25% of the credits required for a master’s degree and up to 30 credits for doctoral programs will be accepted. Across all degree programs, the general guidelines are that transfer of credit for course work completed at other institutions includes:

  • approval after the student has demonstrated the ability to do acceptable graduate work at UCONN;
  • credits to be transferred are at level appropriate for a graduate degree and offered by an accredited institution;
  • credits to be transferred must be of at least B (not B-) quality and contribute to the objectives of the proposed doctoral program; and
  • transfer credit is not granted for individual courses used for a degree elsewhere (already completed or to be completed).

Note that time limits to degree apply to the transfer credits. That is, all degree requirements are to be completed within the prescribed period (e.g. 7 years) from the beginning date of the earliest course, wherever taken, listed on the approved doctoral plan of study.

Now that my student has been admitted, how do we determine an appropriate plan of study?

First, review general expectations for degree requirements with program faculty (e.g. list of core course requirements, program handbook). Consider the work completed at the prior institution in relation to these expectations, and sketch a plan for degree completion at UCONN. At this time, it may be helpful to designate an advisory committee in addition to the major advisor. Information pertaining to the Advisory System can be found in the Graduate Catalog.

Contact the Records Office in The Graduate School with specific questions. For some students, it may be helpful to schedule an appointment to review the prior work and draft plan for degree completion. In such cases, please make sure to bring transcripts and any other supporting documentation to assist in providing a complete understanding of prior work and the plan for degree completion at UCONN.