Author: Campbell, Abigail

ARP Emergency Grant Application Open

The application for Phase 2 of the American Rescue Plan (ARP) emergency grant is live. Graduate students enrolled in a degree-seeking (e.g., master’s, doctoral) program for Fall 2021 are eligible to apply. If eligible, the value of the emergency grant will be $500 for this phase. The application for Fall 2021 is open until January 11, 2022. The emergency grant is available to cover any component of a student’s estimated cost of attendance (tuition, fees, books, and allowances for room, meals, transportation and personal expenses) or for emergency costs that have arisen due to the coronavirus. A student can submit the application, consisting of 5 basic questions, once during each phase.

Detailed information outlining all phases of ARP funding can be found on Financial Aid’s website: https://financialaid.uconn.edu/arp-emergency-funding-for-students/ .

Direct link to the application: https://financialaid.uconn.edu/arp-emergency-fall-grant-application/.

Please reach out to financialaid@uconn.edu with any questions.

Graduate Faculty Resources

Sent on behalf of Kent Holsinger, Vice Provost for Graduate Education and Dean of The Graduate School

***

Colleagues,

 

I am writing to let you know about the expanded resources that The Graduate School is offering to graduate faculty, staff, and faculty who hold an administrative role, such as Departments Heads or Directors of Graduate Studies.

 

Timely Topics

 

The Graduate School’s Timely Topics Series is an opportunity to engage with subject matter experts on important topics related to graduate education. We hope that those who support or advise graduate students and those who administer graduate programs will find them useful. We offer two “tracks”—one specifically tailored to the interests of graduate faculty and one designed both for faculty who hold an administrative role and for staff. This fall, the faculty track will feature sessions such as:

  • Career Outcomes for PhDs and Implications for PhD Training
  • NSF Letter Writing Workshop
  • Supporting Graduate Students with Disabilities
  • From Expectations to Evaluations: The Importance of Timely Feedback with Provost Carl Lejuez

 

You can find detailed information about the sessions being offered, as well as links to sign up, in the attached flyer and on the Timely Topics webpage. I’m writing to encourage you to attend the sessions listed on the faculty track, all of which will be offered via WebEx this semester. If you are also interested in attending the more staff- and administrator-oriented sessions, we’d be delighted to have you.

 

GradSlate

 

The Graduate School also has a wealth of resources supporting the online application and CRM system (GradSlate), including documentation and presentations. Our GradSlate Training Sessions offer a deep dive into various aspects of using Slate for application review and recruitment. You can find these resources and upcoming events within the GradSlate User Portal. If you need access to the system, please fill out this form for GradSlate Access.

 

Website Resources

 

The Graduate School’s website serves many audiences, including prospective students, current students, faculty and staff. We are always looking for better ways to serve visitors to our website. Recently, we expanded The Graduate School resources and consolidated university resources into a reconfigured Faculty & Staff area of our website that we hope you will find useful. Please let us know if there’s a resource you’d like to have that we haven’t provided a link to. We welcome any suggestions you have.

 

Kent

 

Kent E. Holsinger

Board of Trustees Distinguished Professor

Vice Provost for Graduate Education

and Dean of The Graduate School

University of Connecticut

www.grad.uconn.edu

Retroactive and Non-standard GA Appointments

Sent on behalf of Kent Holsinger, Vice Provost for Graduate Education and Dean of The Graduate School, and Alison Cutler, Labor Relations Associate, Labor and Employment Attorney, to Department Heads, Directors of Graduate Studies, and Department Graduate Admins

*****

Dear Colleagues, 

 

With rare exceptions, during the academic year Graduate Assistants (“GAs”) are appointed either for Fall or Spring semester or for the entire academic year. Fall and academic year appointments begin on August 23, and Spring appointments begin on or about January 6. Many benefits provided to GAs as part of the collective bargaining agreement, including tuition waivers and insurance, are tied to these appointment dates.

 

As the Fall 2021 semester approaches, we write to remind you that GA appointments with either a retroactive date of hire or a retroactive increase in percentage of appointment are prohibited. Appointment start dates must reflect the date employees begin their work assignments, including training and orientation. However, non-standard appointment dates can impact GA benefits, such as resulting in the GA losing some or all of their tuition waiver and/or affecting their eligibility for insurance coverage. Appointments for less than one semester also require advance approval from the union.

 

If a department believes that a non-standard, including a retroactive, start date is necessary, it should contact The Graduate School prior to issuing an offer letter. Among other things, this will allow for The Graduate School to work with the department and the GA to review the implications of the proposed non-standard start date.

 

Please remember that once you have issued an offer letter and it has been accepted by the GA, the University is obligated to honor the offer under Article 6 (Appointment Security) of the Collective Bargaining Agreement (CBA) with the Graduate Employee Union (GEU). Please also remember that GA assignments cannot exceed an average of twenty hours per week and that they not unreasonably exceed twenty hours in any given week (or the prorated hourly equivalent with a lower percentage appointment) under Article 10, (Workload) of the CBA.

 

Please contact us if you have further questions. 

 

Thanks,

 

Kent Holsinger

Board of Trustees Distinguished Professor of Biology                     

Vice Provost for Graduate Education                                                   

   and Dean of The Graduate School                           

University of Connecticut                                                                        

www.grad.uconn.edu                                                                              

 

Alison Cutler

Labor Relations Associate, Labor and Employment Attorney

Office of Faculty & Staff Labor Relations

University of Connecticut

9 Walters Avenue, Unit 5075

Storrs, Connecticut 06269-5075

www.lr.uconn.edu

Message from Payroll: Welcome, Graduate Assistants, to UConn Fall 2021

The first GA payment will be on August 27, 2021 and will be prorated for the pay dates between 8/23/2021 and 8/26/2021 (4 days paid with the first check). UConn pays bi-weekly (every two weeks).  Payroll-Calendar 2021.pdf  The second pay day is Sept 10, 2021 and every two weeks thereafter for the full biweekly stipend payment (10 days paid).   

 

Keep in mind, your graduate assistant payments will vary depending on whether or not you elect health insurance GA-health-insurance/, if you elect to join the GEU-UAW union and pay union dues, or sign up for payroll fee bill deductions graduate Fee Bill-payroll-deduction.  General deductions do not begin immediately (with the first payment) so keep an eye on your pay statement to see the various deductions.  The first deductions for insurance premiums and Bursar’s fee bill deductions will be on 9/24/2021 so mark your calendars and review your pay stub if you signed up for these deductions. Your tax withholdings will be deducted from your first GA payment. 

 

The Rec Center Relief reimbursement payment will be paid in the second payment of September on 9/24/2021. Please refer to the GEU-UAW contract for more information on this relief payment. 

 

NEW HIRE GAs:  Once your payroll record has been set up and the fall semester has begun on 8/23/2021, you can log into Employee Self Service (ESS) portal as of 8/24/2021 (https://ess.uconn.edu/) to manage your personal data such as tax withholdings, name changes, address changes, and setting up or changing direct deposit accounts. Payroll’s direct deposit is separate from the Bursar’s direct deposit and should be entered separately through ESS. Also, ESS is where you will go to view your biweekly pay stubs and print out your year-end W2 when it’s available. If you prefer to upload your tax and direct deposit information prior to 8/24/2021, please use these links to send your documents securely:    

 

NEW HIRE GAs:  Your first payment will be mailed to the address that was listed in Student Administration (SA) at the time your payroll record was created. Therefore, if you have relocated and your address is different than your SA address you must let me know prior to 8/13/2021 so I can update the payroll system for your first payment. Updating your address in SA will NOT update Payroll-CoreCT. You must email your local address and write LOCAL ADDRESS in the Subject line to gena.twarz@uconn.edu. International GA’s who did not have a US address at the time your payroll was set up will have the first payments mailed to the Payroll office. As soon as you have a US address email gena.twarz@uconn.edu with your valid home/mailing address. 

 

RETURNING GAs, or GAs that were previously employed or are currently active at UConn on Student Labor, Special Payroll, or any other UConn payroll (or any other state agency) and were receiving a direct deposit payment – you do not need to submit a direct deposit form. If the existing direct deposit is a valid account, you do not need to do anything. If you are currently active on a UCONN payroll you can log into Employee Self Service ESS and make changes to your address or direct deposit if needed. If your prior direct deposit account is no longer active, please email gena.twarz@uconn.edu as soon as possible so your first payment does not go to an inactive account. 

 

Finally, for NEW hire GAs, if your SA account does not have your valid social security number, and consequently Payroll will not have your valid SSN, you need to update both the Registrar’s Office and Payroll with your valid SSN. DO NOT EMAIL your SSN or copy of your card to Payroll or the Registrar’s office. Instead, use the following links to update your SSN:   

  • Follow the instructions on the Registrar’s Biographical Information Update Request form (fax#860/486-0272; In-person office hours as of 8/16/21; or arrange to send via filelocker.uconn.edu). Do not send your Social Security Number in an email.   
  • Please send Social Security card to Payroll through OneDrive:  Upload SSN here  

  

Be well and best wishes for a successful year, 

Gena 

 

Gena Twarz 

Graduate Assistant Payroll Manager 

Gena.twarz@uconn.edu  

Payroll Department 

343 Mansfield Rd, Storrs, CT 06269-1111 

Available to Speak via Teams:  https://email.uconn.edu/what-is-microsoft-teams/ 

fax: 860/486-4296 

Conference Participation Award Applications Open

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Fall 2021 and paid through the student’s fee bill. If awarded, students will be notified in August. Please review the eligibility criteria for the fellowship carefully before applying.

Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up-to-date with information shared by the U.S. Department of State (https://travel.state.gov/travel/en.html/), State of Connecticut (https://portal.ct.gov/coronavirus/travel) and the University’s Travel Services office (https://travel.uconn.edu).

Eligibility Criteria:

  • The applicant must be a doctoral or MFA student.
  • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., fall semester for applications due in June.
  • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship.
  • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
  • The funds are intended to be used for participation in a conference at which the student is presenting their research.
  • Students at UConn Health and UConn Law are not eligible for this award.

Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

The deadline for application is June 30th, 2021. Applications received following this date will not be considered. You can access the application form and more information here: Conference Participation Award | The Graduate School (uconn.edu)

For more information, contact: Abigail Campbell  at gradschool@uconn.edu.