Announcements for Faculty and Staff

Spring 2025 Conference Participation Award

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We are pleased to announce that The Graduate School’s Conference Participation Award (formerly the Doctoral Student Travel Award) will be accepting applications from December 1, 2024, through January 15, 2025.

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Spring 2025 and paid through the student’s fee bill. If awarded, students will be notified in mid-February. Please review the eligibility criteria for the fellowship carefully before applying.

Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up to date with information shared by the U.S. Department of State and the University’s Travel Services office.

Eligibility Criteria:

  • The applicant must be a doctoral or MFA student.
  • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., spring semester for applications due by January 15.
  • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship unless their program requires less than 30 credits with a prior master’s degree.
    • If a student has attained a master’s degree from another university and their program only requires 15 doctoral credits with a master’s degree, they qualify for eligibility upon completion of all 15 credits.
  • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
  • The funds are intended to be used for participation in a conference at which the student is presenting their research.
  • Students at UConn Health and UConn Law are not eligible for this award.

Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

The deadline for application is January 15, 2025. Applications received following this date will not be considered. You can access the application form and more information here: Conference Participation Award | The Graduate School (uconn.edu).

Call for Nominations – Marth Mentorship Award

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The AAUP UConn Chapter established the Edward C. Marth Mentorship Award to recognize the leadership and dedication of Edward Marth, former Executive Director of the AAUP UConn Chapter, to both encourage and reward outstanding mentoring of graduate students by UConn Graduate Faculty members. The $4000 award includes an invitation to speak at the Doctoral Commencement Ceremony on Monday, May 12th, 2025 at 6:00pm. Recipients of the award have had direct and significant impact and involvement with graduate students, outstanding commitment and effectiveness as a mentor of graduate students at UConn, and have demonstrated unusual effort to provide consistent mentoring of graduate students during the course of their careers. Recipients will be Graduate Faculty members who have extraordinary records of excellence and effectiveness in activities such as facilitating smooth transitions for both entering and exiting graduate students; showing sensitivity to students’ academic, personal, and professional goals and needs; being accessible to students; playing an active role in coaching graduate students through the graduate school experience and connecting them to appropriate intellectual and professional networks; and, guiding graduate students toward intellectual and professional independence.

Faculty at any University of Connecticut campus may be nominated for the Edward C. Marth Mentorship Award. To be eligible for the award nominees must: (a) be current members of the Graduate Faculty of the University of Connecticut, (b) have served as a member of the Graduate Faculty for at least 10 years, and (c) be current members of the AAUP UConn Chapter. Prior recipients of the award are not eligible.

Nominations should be submitted electronically by 24 November 2024 to Martha Marroni (martha.marroni@uconn.edu) with the subject line “Nomination for Marth Award.” Nominations should be submitted as a single PDF document and contain the following elements:

  1. A nominating letter that is no longer than three typed pages. This may be from a director of graduate studies, Department Head, College/School Dean, administrator, or former graduate student.
  2. A minimum of two (and a maximum of four) letters of support written by former and/or current graduate advisees.
  3. No more than three letters from other UConn Graduate Faculty colleagues. If the Department Head is not a signatory on the nominating letter, then one of these letters should be from the current (or recent) Department Head.
  4. A 1–2 page statement from the nominee on his/her philosophy of working with and mentoring graduate students.
  5. A list of supervised theses and dissertations.
  6. The nominee’s CV.

Awardees will be selected by a committee composed of graduate faculty (appointed by the Vice Provost for Graduate Education and Dean of The Graduate School) and at least one graduate student (appointed by the Graduate Student Senate). The award is accompanied by a monetary prize and an invitation to speak at the doctoral Commencement ceremony.

Recruiting Mentors and Mentees for the Network for Enriched Mentorship (NEM)

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The proposed Network for Enriched Mentorship (NEM) is a UConn-wide interdisciplinary mentoring network for graduate students. Through NEM, graduate students can connect with mentors who support them beyond their coursework and dissertations. Our aim is that by connecting with mentors who have experience navigating obstacles (e.g., systemic bias, personal hardship) or who serve as effective and accountable allies, more students—including those from diverse backgrounds—will feel supported and empowered in their careers.

In the past academic year, we paired over 60 graduate students from various backgrounds and academic programs with NEM faculty and staff mentors. Many of these mentees were able to establish meaningful relationships and receive valuable support from their mentors.

How it Works – The Process 

  1. Mentor declaring interest: Interested UConn faculty and staff (hereafter: “mentors”) submit their information to The Graduate School while indicating focus areas they are willing to discuss with a student.
  1. Mentee declaring interest: Interested graduate students (hereafter: “mentees”) submit their information to The Graduate School while indicating issues/topic areas they would like to seek support.
  1. Matching: The Grad School matches mentors and mentees based on the above information and communicate this back to newly matched mentors and mentees by an initial email, encouraging the mentor to reach out to the mentee. One mentor may be matched with more than one mentee.
  1. Meeting: The mentor and the mentee then would be committed to schedule meetings regularly, in-person or online (e.g., at least once per month).
  1. Length of commitment: The mentorship period should last for at least for one academic year.

Program Information

Faculty/Staff Mentor Sign-up

Graduate Student Mentee Sign-up

If interested in participating, please sign up by October 18. Please reach out to gradschool@uconn.edu with any questions.

Fall 2024 Conference Participation Award

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We are pleased to announce that The Graduate School’s Conference Participation Award (formerly the Doctoral Student Travel Award) will be accepting applications from June 1 through June 30, 2024.

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Fall 2024 and paid through the student’s fee bill. If awarded, students will be notified in late-July. Please review the eligibility criteria for the fellowship carefully before applying.

Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up to date with information shared by the U.S. Department of State and the University’s Travel Services office.

Eligibility Criteria:

  • The applicant must be a doctoral or MFA student.
  • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., fall semester for applications due by June 30.
  • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship unless their program requires less than 30 credits with a prior master’s degree.
    • If a student has attained a master’s degree from another university and their program only requires 15 doctoral credits with a master’s degree, they qualify for eligibility upon completion of all 15 credits. A list of those programs can be found here.
  • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
  • The funds are intended to be used for participation in a conference at which the student is presenting their research.
  • Students at UConn Health and UConn Law are not eligible for this award.

Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

The deadline for application is June 30, 2024. Applications received following this date will not be considered. You can access the application form and more information here.

2024 Summer Doctoral Dissertation Fellowship

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We are pleased to announce that The Graduate School’s Summer Doctoral Dissertation Fellowship will begin accepting applications on February 1, 2024!

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School invites applicants for the Summer Doctoral Dissertation Fellowship, which is intended to support the successful completion of the dissertation. Please review the eligibility criteria for this fellowship carefully before applying. This is a one-time $2,000 fellowship. If awarded, the funds will given during the summer term and paid through the Office of the Bursar. Please note that The Graduate School will validate each student’s status as of the Summer 2024 semester and are entitled to rescind the fellowship if a student has graduated or is no longer an active student.

Eligibility Criteria:

  1. The applicant must be a doctoral student in a program that requires a dissertation.
  2. The applicant must be an active student when they apply and are awarded. Students who complete their degree during the prior semester cannot be awarded.
  3. The applicant must have documented successful completion of the General Examination by submitting the Report on the General Exam.pdf to the Office of the Registrar’s Degree Audit team no later than February 29, 2024.
  4. The applicant must have documented successful completion and submission of the dissertation proposal by submitting the Dissertation Proposal form.pdf to the Office of the Registrar’s Degree Audit team no later than February 29, 2024.
    • The Dissertation Proposal form may be submitted to Degree Audit without IRB/IACUC approval. The milestone will be posted as “in progress” and that will satisfy eligibility for this application. IRB/IACUC approval must be submitted to Degree Audit when received so that the milestone may be updated to “complete” on the student record.
    • Students in the following doctoral programs may submit their application without having the Dissertation Proposal milestone on their account:
      • Business Administration
      • Communication
      • Clinical Psychology
      • Industrial and Organizational Psychology
      • EPSY – Research Methods, Measurement, and Evaluation
    • The applicant is not eligible if they have previously received a Doctoral Dissertation Fellowship.
    • Students at UConn Health (with the exception of Public Health doctoral students) and UConn Law are not eligible to apply for this fellowship.

    Please note, while we hope to provide funding to all eligible applicants, fellowships are not guaranteed, as funds are limited and pending budgetary approval.

    The application period for this fellowship is February 1-February 29, 2024. Applications received outside of these dates will not be processed. You can access the application form and more information here: Summer Doctoral Dissertation Fellowship | The Graduate School (uconn.edu).

    If you have questions regarding your eligibility for this fellowship, please contact gradschool@uconn.edu before applying.

    Spring 2024 Conference Participation Award

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    We are pleased to announce that The Graduate School’s Conference Participation Award (formerly the Doctoral Student Travel Award) will be accepting applications from December 1, 2023, through January 15, 2024.

    The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Spring 2024 and paid through the student’s fee bill. If awarded, students will be notified in mid-February. Please review the eligibility criteria for the fellowship carefully before applying.

    Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up to date with information shared by the U.S. Department of State and the University’s Travel Services office.

    Eligibility Criteria:

    • The applicant must be a doctoral or MFA student.
    • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., spring semester for applications due by January 15.
    • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship unless their program requires less than 30 credits with a prior master’s degree.
      • If a student has attained a master’s degree from another university and their program only requires 15 doctoral credits with a master’s degree, they qualify for eligibility upon completion of all 15 credits.
    • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
    • The funds are intended to be used for participation in a conference at which the student is presenting their research.
    • Students at UConn Health and UConn Law are not eligible for this award.

    Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

    The deadline for application is January 15, 2024. Applications received following this date will not be considered. You can access the application form and more information here: Conference Participation Award | The Graduate School (uconn.edu).

    Spring 2024 Registration Information for Graduate Students

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    Dear Graduate Students,

    The message below includes information relevant to both new incoming graduate students and those who will be continuing on as students in Spring 2024. Please review the information below carefully and reach out with any questions you may have. If you have not done so already, please be sure to enroll in classes prior to the start of the semester*, which begins January 16.

    *Students who are using an employee tuition waiver should follow the timeline associated with their waiver.

    Information for New Students
    Departments and programs may have more specific guidance for new students on what courses they should be enrolling in. Students should reach out to the program or their academic advisor for guidance on which courses they should enroll in during their first semester. (This information may also be available on the program’s website.)

    If a student has holds on their account that prevent enrollment, such as the Student Financial Responsibility Statement or an immunization hold, they will not be able to register for classes until those holds have been cleared. We advise students to try to register early so that there is plenty of time to review and clear any holds before classes fill up or enrollment deadlines approach.

    The Office of the Registrar’s website provides an overview of useful registration tools available in Student Admin along with registration-related forms. UConn’s Knowledge Base provides step-by-step instructions on how to manage your enrollment through the Student Administration system. If you have difficulty registering, please reach out to registrar@uconn.edu (or registrar@uchc.edu for UCH grads) for assistance. Please note, permission numbers for courses are typically managed by the course instructor.

    Continuous Enrollment Requirement
    Continuous enrollment is a requirement of all graduate programs. Students who will not be registering in coursework or research credits must register for a zero-credit continuous registration course to maintain their active student status. Continuous registration courses include GRAD 5997, GRAD 5998, and GRAD 6998, as well as GRAD 5999 (Thesis Preparation) and GRAD 6999 (Dissertation Preparation). Enrollment in these courses should be determined before the first day of classes. There are financial implications when changing from being enrolled in credits to no credits as of the first day of classes.  Changes from credits to a zero-credit placeholder cannot be made after the first day of classes.  

    Research Credits
    Students should consult with their advisor regarding when it is appropriate to enroll in research credits for their course of study. Doctoral students should register for GRAD 6950. Plan A Master’s students should register for GRAD 5950. Each section number corresponds to the number of credits you will earn (e.g., GRAD 6950-001 will earn one credit, GRAD 6950-002 will earn two credits, etc.). All sections will show “Staff” (or similar) as the instructor. Through an automatic process later in the semester, students will be moved to a grade roster associated with their major advisor. Permission numbers are not needed for students to register for these research courses. If you attempt to register and receive an error, contact registrar@uconn.edu for assistance. Be sure to include your 7-digit student ID in all correspondence.
    Graduate Internship Courses

    Students who will be engaging in an internship for which they plan to earn academic credit can find information about course options and how to enroll on The Graduate School’s Graduate Internship Courses page.

    Cancelling Enrollment/Leave of Absence
    Continuing students who wish to cancel enrollment prior to the start of the semester or any student who attends class and then decides to withdraw from all their courses should notify The Graduate School (TGS) by completing an online Voluntary Separation Notification Form as soon as possible. The add/drop period that extends through the 10th day of classes is only available to students who plan to be enrolled in credited coursework throughout the semester. A student who wishes to go down to zero credits or withdraw from their program completely will need assistance from The Graduate School and will be subject to the University’s Full Withdrawal Tuition and Fee Adjustment schedule which will apply based on the date the student notifies TGS of the intent to withdraw via the online Voluntary Separation Notification process, not when they last attended classes. Visit The Graduate School’s webpage to learn more about voluntary separation, including the academic leave of absence process.

    Deferral of Admission
    If you are an incoming student for the spring semester and wish to request a deferral of your application/admission to a future semester, more information on that process is available on The Graduate School’s admissions FAQ and questions can be directed to gradadmissions@uconn.edu.

    Day 10 Automatic Separation
    Students who do not register for classes by the 10th day are automatically discontinued from their program. If the student then wishes to be enrolled after Day 10, the student will need to request reinstatement to their program, which is not guaranteed and incurs a $65 fee. Students should also be aware that classes with insufficient enrollment will be cancelled and will then be unavailable even if the student is reinstated.

    Additional Registration Information for Graduate Assistants
    Graduate Assistants (GAs) are required to be enrolled as full-time students (6 or more credits), as noted in their offer letter and The Graduate Catalog. Employment as a GA is a result of student status, therefore GAs are expected to be registered for a minimum of 6 credits before the start date of their spring semester employment (January 7, 2024). GAs who have not completed their registration for a minimum of six credits by their start date are not fulfilling one of the contingencies of employment and may be subject to termination from their assistantship. (GAs employed solely at UConn Health should follow the registration deadlines set by UCH.)

    Please note, the tuition waiver will not post to a GA’s fee bill until the GA is registered for at least 6 credits. Therefore, if a student is not fully registered in a timely fashion, this can result in a Bursar hold on the student’s account that blocks enrollment and other services, as well as incurs late fees.

    Students should consult with their advisor regarding when it is appropriate to enroll in research credits for their course of study. Doctoral students should register for GRAD 6950. Plan A Master’s students should register for GRAD 5950. GAs should NOT register for GRAD 6960 (Full-Time Doctoral Research) or GRAD 5960 (Full-Time Master’s Research). GRAD 6960 and 5960 are only 3 credits and will create duplicate fee charges or prevent the tuition waiver from populating if it is the only course the GA is registered for.

    GAs employed at Storrs and regional campuses who fall under the Graduate Employee Union (GEU) are encouraged to visit the Graduate Assistant Onboarding webpage. This page provides information, resources, and to-do items specific to being a GA that helps GAs successfully transition into their assistantship.

    If you are experiencing difficulty registering, or have any questions, please feel free to reach out for assistance. Please include your 7-digit student ID number in all correspondence.

    To register now, please log in to the Student Administration System.

    Sincerely,

    Megan Petsa, M.A.
    Director of Graduate Student Administration

    The Graduate School
    University of Connecticut
    The Whetten Graduate Center, Second Floor
    438 Whitney Road Extension, Unit 1152 | Storrs, CT  06269-1152
    860.486.0977 | www.grad.uconn.edu | Pronouns: she/her

    Establishing a Network for Enriched Mentoring

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    Information about this program and how to sign up to be a mentee is also being shared with graduate students through the Graduate Student Senate. 

    Colleagues,

    The Graduate School is establishing a Network for Enriched Mentorship (NEM). NEM is a UConn-wide interdisciplinary mentoring network focused on minoritized graduate students. Through NEM, graduate students can find mentors to talk with them about issues that arise outside of their coursework and dissertations.

    We hope that by connecting students with mentors who have experience navigating obstacles (e.g., systemic bias, personal hardship, alternative career trajectories) or who can be effective and accountable allies, more students will feel supported and assertive in their graduate careers and beyond.

    We are launching a pilot version of NEM this fall, providing the opportunity for graduate students (mentees) to be matched with appropriate faculty/staff (mentors). We invite you to apply via this link to declare your interest in participating as a mentor. Once we have matched you with a mentor, we recommend that you schedule monthly meetings with your mentee.

    We would also appreciate it if you could share this information with other faculty/staff members who might be interested in serving as mentors to support our grad students. At the end of the academic year, I will acknowledge your service with a letter that will be copied to your department head and dean, and The Graduate School will invite you and your mentee to join us at an end-of-the-year celebration.

    Mary Bernstein, Mary Anne Amalaradjou, and Chen Chen are coordinating NEM. Please contact any one of them if you have questions about the project. You will find their contact information below my signature.

    Thank you for considering this invitation.

    Kent

    —

    Kent E. Holsinger
    Board of Trustees Distinguished Professor
    Vice Provost for Graduate Education
    and Dean of The Graduate School

    *****

    Mary Bernstein,
    Associate Dean of The Graduate School and Professor of Sociology mary.bernstein@uconn.edu

    Mary Anne Roshni Amalaradjou Associate Professor of Food Microbiology
    Faculty Affiliate for Inclusive Excellence, The Graduate School mary_anne.amalaradjou@uconn.edu

    Chen Chen
    Assistant Professor, Sport Management
    Faculty Affiliate for Inclusive Excellence, The Graduate School cchen@uconn.edu

    Call for Nominations for the Edward C. Marth Mentorship Award

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    The AAUP UConn Chapter established the Edward C. Marth Mentorship Award to recognize the leadership and dedication of Edward Marth, former Executive Director of the AAUP UConn Chapter, to both encourage and reward outstanding mentoring of graduate students by UConn Graduate Faculty members. The $4000 award includes an invitation to speak at the Doctoral Commencement Ceremony on Monday, May 6, 2024 at 6:00pm. Recipients of the award have had direct and significant impact and involvement with graduate students, outstanding commitment and effectiveness as a mentor of graduate students at UConn, and have demonstrated unusual effort to provide consistent mentoring of graduate students during the course of their careers. Recipients will be Graduate Faculty members who have extraordinary records of excellence and effectiveness in activities such as facilitating smooth transitions for both entering and exiting graduate students; showing sensitivity to students’ academic, personal, and professional goals and needs; being accessible to students; playing an active role in coaching graduate students through the graduate school experience and connecting them to appropriate intellectual and professional networks; and, guiding graduate students toward intellectual and professional independence.

    Faculty at any University of Connecticut campus may be nominated for the Edward C. Marth Mentorship Award. To be eligible for the award nominees must: (a) be current members of the Graduate Faculty of the University of Connecticut, (b) have served as a member of the Graduate Faculty for at least 10 years, and (c) be current members of the AAUP UConn Chapter. Prior recipients of the award are not eligible.

    Nominations should be submitted electronically by 20 November 2023 to Martha Marroni (martha.marroni@uconn.edu) with the subject line “Nomination for Marth Award.” Nominations should be submitted as a single PDF document and contain the following elements:

    1. A nominating letter that is no longer than three typed pages. This may be from a director of graduate studies, Department Head, College/School Dean, administrator, or former graduate student.
    2. A minimum of two (and a maximum of four) letters of support written by former and/or current graduate advisees.
    3. No more than three letters from other UConn Graduate Faculty colleagues. If the Department Head is not a signatory on the nominating letter, then one of these letters should be from the current (or recent) Department Head.
    4. A 1–2 page statement from the nominee on his/her philosophy of working with and mentoring graduate students.
    5. A list of supervised theses and dissertations.
    6. The nominee’s CV

    Awardees will be selected by a committee composed of graduate faculty (appointed by the Vice Provost for Graduate Education and Dean of The Graduate School) and at least one graduate student (appointed by the Graduate Student Senate). The award is accompanied by a monetary prize and an invitation to speak at the doctoral Commencement ceremony.

    Fall 2023: Last day of work for GAs holding F-1 and J-1 visas

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    The following information was shared with international GAs by ISSS.

    Colleagues,

    Federal government regulations allow graduate students on F-1 and J-1 visas to hold on-campus employment while they are pursuing their degree. If you complete your degree requirements during Fall 2023 and if your degree is conferred in December, you will no longer be pursuing your degree after December 17, 2023.

    If you hold a Fall 2023 appointment at Storrs or a regional campus (excepting UConn Health), the final date of your appointment is January 6, 2024. If your degree is conferred in December and you hold an F-1 or J-1 visa and your assistantship appointment is covered by a collective bargaining agreement with the Graduate Employee Union (GEU), the time from December 16, 2023 through January 6, 2024 should be treated as time off. Please work with your supervisor to ensure that you finish the duties associated with your assistantship before December 16, 2023. You will still receive your full Fall 2023 GA stipend.

    In addition, ISSS will be updating your I-20 or DS-2019 program end date to December 17, 2023 if you are graduating in December and hold a GAship this term. This means your grace period to depart the U.S., or your first eligible date to begin post-completion practical training will begin December 18, 2023. Please plan for this accordingly. ISSS will adjust your I-20 or DS-2019 end date automatically based on notification that you have applied for graduation, or at the time you apply for post-completion OPT (F-1 students) or Academic Training (J-1 students), whichever comes first. ISSS will notify you when your adjusted I-20 or DS-2019 is ready to download from your ISSS portal account.

    Please reach out to ISSS at international@uconn.edu if you have any questions about this change as it relates to your visa status, I-20, grace period, or practical training timeline.

    Kent Holsinger
    Board of Trustees Distinguished Professor of Biology
    Vice Provost for Graduate Education
    and Dean of The Graduate School

    Arthur Galinat
    Director, International Student and Scholar Services