Announcements for Current Students

Message from Payroll: Welcome, Graduate Assistants, to UConn Fall 2021

The first GA payment will be on August 27, 2021 and will be prorated for the pay dates between 8/23/2021 and 8/26/2021 (4 days paid with the first check). UConn pays bi-weekly (every two weeks).  Payroll-Calendar 2021.pdf  The second pay day is Sept 10, 2021 and every two weeks thereafter for the full biweekly stipend payment (10 days paid).   

 

Keep in mind, your graduate assistant payments will vary depending on whether or not you elect health insurance GA-health-insurance/, if you elect to join the GEU-UAW union and pay union dues, or sign up for payroll fee bill deductions graduate Fee Bill-payroll-deduction.  General deductions do not begin immediately (with the first payment) so keep an eye on your pay statement to see the various deductions.  The first deductions for insurance premiums and Bursar’s fee bill deductions will be on 9/24/2021 so mark your calendars and review your pay stub if you signed up for these deductions. Your tax withholdings will be deducted from your first GA payment. 

 

The Rec Center Relief reimbursement payment will be paid in the second payment of September on 9/24/2021. Please refer to the GEU-UAW contract for more information on this relief payment. 

 

NEW HIRE GAs:  Once your payroll record has been set up and the fall semester has begun on 8/23/2021, you can log into Employee Self Service (ESS) portal as of 8/24/2021 (https://ess.uconn.edu/) to manage your personal data such as tax withholdings, name changes, address changes, and setting up or changing direct deposit accounts. Payroll’s direct deposit is separate from the Bursar’s direct deposit and should be entered separately through ESS. Also, ESS is where you will go to view your biweekly pay stubs and print out your year-end W2 when it’s available. If you prefer to upload your tax and direct deposit information prior to 8/24/2021, please use these links to send your documents securely:    

 

NEW HIRE GAs:  Your first payment will be mailed to the address that was listed in Student Administration (SA) at the time your payroll record was created. Therefore, if you have relocated and your address is different than your SA address you must let me know prior to 8/13/2021 so I can update the payroll system for your first payment. Updating your address in SA will NOT update Payroll-CoreCT. You must email your local address and write LOCAL ADDRESS in the Subject line to gena.twarz@uconn.edu. International GA’s who did not have a US address at the time your payroll was set up will have the first payments mailed to the Payroll office. As soon as you have a US address email gena.twarz@uconn.edu with your valid home/mailing address. 

 

RETURNING GAs, or GAs that were previously employed or are currently active at UConn on Student Labor, Special Payroll, or any other UConn payroll (or any other state agency) and were receiving a direct deposit payment – you do not need to submit a direct deposit form. If the existing direct deposit is a valid account, you do not need to do anything. If you are currently active on a UCONN payroll you can log into Employee Self Service ESS and make changes to your address or direct deposit if needed. If your prior direct deposit account is no longer active, please email gena.twarz@uconn.edu as soon as possible so your first payment does not go to an inactive account. 

 

Finally, for NEW hire GAs, if your SA account does not have your valid social security number, and consequently Payroll will not have your valid SSN, you need to update both the Registrar’s Office and Payroll with your valid SSN. DO NOT EMAIL your SSN or copy of your card to Payroll or the Registrar’s office. Instead, use the following links to update your SSN:   

  • Follow the instructions on the Registrar’s Biographical Information Update Request form (fax#860/486-0272; In-person office hours as of 8/16/21; or arrange to send via filelocker.uconn.edu). Do not send your Social Security Number in an email.   
  • Please send Social Security card to Payroll through OneDrive:  Upload SSN here  

  

Be well and best wishes for a successful year, 

Gena 

 

Gena Twarz 

Graduate Assistant Payroll Manager 

Gena.twarz@uconn.edu  

Payroll Department 

343 Mansfield Rd, Storrs, CT 06269-1111 

Available to Speak via Teams:  https://email.uconn.edu/what-is-microsoft-teams/ 

fax: 860/486-4296 

International TA Orientation – registration open

Good afternoon,

Registration for UCAELI’s online International TA Orientation on August 9th is now open. Please see the below message from UCAELI for more details and share with your grads as appropriate.

The deadline to register for the August microteaching test is July 27th. More information about testing and the testing schedule can be found here.

***
Who needs to attend ITA Orientation on Monday, August 9?
ITA Orientation is intended for international TAs who have never taught in the United States. International TAs with teaching experience from another university in the United States are welcome to attend, but their attendance is not required. Students who have been screened for TA via the microteaching test, waiver interview, or UCAELI proficiency assessment are strongly advised to attend. Students who have not been screened for TA but planning to are also invited to attend.

Please visit the ITA website, www.ita.uconn.edu for more information.

If you have any questions, please email Ana Colón at register-ucaeli@uconn.edu.

Important Information for Graduate Students Studying Outside the U.S.

We are aware that travel to the US from some parts of the world is still difficult and that some of our international students may be considering whether to enroll in courses from their home country this fall. If the student will be engaged in research, their work may be subject to export control laws, which are federal regulations governing the sharing and use of certain information, technologies, and commodities overseas. I am writing to let you know that graduate students, whether domestic or international, who will be outside of the US for most or all of the semester and who anticipate enrolling in a course that is outside of the standard education abroad program content (e.g., GRAD 5950/6950/5999/6999, an independent study, or a departmental research course) should obtain approval before finalizing their fall enrollment. In some cases, export control review will be required for enrollment in these courses. Export control review can take several weeks—we advise that students plan with this timeline in mind. If a student proceeds without prior approval and export control review reveals a significant concern, they may need to withdraw from the course in question. If they are required to withdraw, there could be financial implications, including only a partial return of tuition according to the university refund schedule, a requirement to return a portion of any financial aid they received, or both.

To obtain approval, the student should contact graduatedean@uconn.edu with the following information:

  • Field of study
  • Proposed course enrollment (catalog number and course name)
  • Brief (one-two sentences only) summary of research topic
  • Country of citizenship
  • Country where courses will be taken/research conducted abroad
  • List of any special equipment/computer hardware/software that is not commercially available to be used while abroad

Conference Participation Award Applications Open

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Fall 2021 and paid through the student’s fee bill. If awarded, students will be notified in August. Please review the eligibility criteria for the fellowship carefully before applying.

Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up-to-date with information shared by the U.S. Department of State (https://travel.state.gov/travel/en.html/), State of Connecticut (https://portal.ct.gov/coronavirus/travel) and the University’s Travel Services office (https://travel.uconn.edu).

Eligibility Criteria:

  • The applicant must be a doctoral or MFA student.
  • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., fall semester for applications due in June.
  • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship.
  • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
  • The funds are intended to be used for participation in a conference at which the student is presenting their research.
  • Students at UConn Health and UConn Law are not eligible for this award.

Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

The deadline for application is June 30th, 2021. Applications received following this date will not be considered. You can access the application form and more information here: Conference Participation Award | The Graduate School (uconn.edu)

For more information, contact: Abigail Campbell  at gradschool@uconn.edu.

Remote Work for GAs and Tuition Remission

Colleagues,

I am writing with guidance about graduate assistants working while outside the U.S.

Remote Work

GAs provide vital teaching and research service to the University, and some of this work might be possible remotely. GAs who are here in the U.S. are able to work remotely, provided they have supervisor approval and that the responsibilities of the position can be completed from the remote location. Last year, the University made a one-time exception to allow a limited number of GAs to work from outside the U.S. during 2020/2021 because of the exceptional hardship associated with the COVID-19 pandemic. I anticipate that the University will require all GAs to be in the United States to hold an appointment in Fall 2021 and beyond.

The employment, labor, and tax obligations to which GAs are subject when outside of the U.S. are those of the country from which they are working, even if they are working on behalf of an employer like UConn that is located in the U.S. In some cases, accepting a paycheck from UConn could expose an individual to personal liability and potentially significant consequences in the country where they reside. As a result, the University has determined that graduate students must be here in the U.S. in order to work as a GA and are expected to remain in the U.S. for the duration of their appointment. (Please remember that GAs have a right to 10 days off for a 1-semester appointment or 20 days off for an academic year appointment. With the approval of their GA supervisor, a GA could leave the country before the end of their Fall appointment and return after the beginning of their Spring appointment, treating the days outside the U.S. as time off.)

Deferring Admission

Incoming graduate students to whom departments offered a graduate assistantship in Fall 2021 and who are unlikely to be able to arrive by the start date of their appointment are strongly encouraged to defer admission to a later date or to take advantage of the tuition remission option described below. Students may request a deferral through the Accounts & Forms area of their Application Status page. The request will then be routed to the program for review and approval. Please consult The Graduate School (gradadmissions@uconn.edu) with any questions regarding the deferral process.

 

Tuition Remission

The University will allow any graduate students that would be graduate assistants in Fall 2021 and are unable to arrive in the U.S. to enroll in courses without a tuition charge. Students who received tuition remission last year will be eligible for tuition remission again. Departments who want to offer this option must make it available to all GAs who would have held an assistantship in Fall 2021 and are unable to come to the U.S., and they should provide The Graduate School with a list of those students (name and 7-digit Student ID) and a copy of the student’s GA offer letter at graduatedean@uconn.edu by August 15th. Students receiving tuition remission are still personally responsible for remitting their student fees according to the deadlines published by the Office of the Bursar.

If you have any questions, please send them to graduatedean@uconn.edu, and we will respond as quickly as possible.

Kent Holsinger

Kent E. Holsinger
Board of Trustees Distinguished Professor
Vice Provost for Graduate Education and Dean of The Graduate School

3MT Competition 2021

The Graduate School is excited to announce this year’s 3MT competition, to be held virtually on Thursday 12 August, 6-7pm (EDT) with a submission deadline of Friday July 30.

As you will note from the email below, we are offering graduate students the opportunity to attend short training sessions over the summer, to prepare for the competition; however, this year we are also adding an option for departments to have a custom virtual session specifically designed for your students. We would set up a time that would work for you and your interested graduate students and then tailor the content to your field / subject area.

If you are interested, please send me an email by the end of May so we can start working out specifics.

Please feel free to forward the information below to your graduate students or staff/faculty that might be interested in being a part of UConn’s competition!

Onwards!

Stuart

Stuart P. Duncan PhD DMA

Director of Fellowships, Outreach, and Programming

The Graduate School, University of Connecticut

Pronouns (He/Him & They/Them)

Graduate Dismissal Process

At the end of May, the Department Head, Director of Graduate Studies, and faculty advisors will receive a list of students in their program who have failed to maintain the required minimum cumulative grade point average of 3.0 and/or who have received a grade of “D+,” “D,” “D-,” “F,” or “U” in any course. We will assume that the advisor’s intention is to continue the student unless the advisor or department specifies that the student should be dismissed. If the student should be dismissed on the basis of failing grades or low GPA, the dismissal recommendation should be submitted to graduatedean@uconn.edu no later than June 16, 2021. If the student will be continuing graduate study, the advisor should work directly with the student to create a mitigation plan for their academic performance.

If there is a student who is subject to dismissal based on other dismissal criteria (the full list can be found herein The Graduate Catalog), the department must notify The Graduate School that the student should be included in the formal dismissal process for Spring 2021. To do so, the advisor should email the following information to graduatedean@uconn.edu:

·       the student’s name

·       student ID

·       rationale for dismissal

·       the advisor’s understanding of the student’s academic plans (e.g., Will the student be exiting the university? Does the student plan to discontinue their current program and enroll in another UConn program?)

Please note, The Graduate School only notifies students that they have been dismissed—we do not notify students that they are subject to dismissal. Students notified of dismissal will have ten business days from the date The Graduate School sends them a formal dismissal letter to submit an appeal of the dismissal.

As a reminder, graduate students do not have the option to place courses on Pass/Fail or Pass/W-Audit for Spring 2021. All recommendations for dismissal should be submitted to graduatedean@uconn.edu by June 16, 2021.

Best,

Megan Petsa, M.A.

Director of Graduate Student Administration

 

The Graduate School

University of Connecticut

The Whetten Graduate Center, Second Floor 

438 Whitney Road Extension, Unit 1152 | Storrs, CT  06269-1152

860.486.0977 | www.grad.uconn.edu | Pronouns: she/hers

Coronavirus Relief Emergency Funding for Students

The Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) was approved by Congress and includes support for higher education, including emergency grants for students facing expenses due to COVID-19.

The grants must be used for any component of the student’s cost of attendance or for emergency costs that arise due to coronavirus, such as tuition, food, housing, health care (including mental health care) or child care.

The funds are available to both U.S. citizens and eligible non-citizens. To confirm eligibility, students will have to submit a Free Application for Federal Student Aid (FAFSA) to UConn.

The emergency funding will be awarded through financial aid and disbursing directly to students via their student account.  The grant will be passed through PeopleSoft and will not be applied to or used to offset any charge, debt, tuition, fees, or other balance in a student account, nor will it be encumbered in any manner by UConn.

For students enrolled in direct deposit, they will have access to the funds in approximately three business days from the date of disbursement. For those not enrolled in direct deposit, the Office of the Bursar will issue a check.

The application is available at the Office of Financial Aid’s website. Learn more about the CRRSAA Emergency funding and apply. If you have additional concerns or needs, let us know at the gradschool@uconn.edu or meet with members of our Graduate Student and Postdoctoral Affairs team.

Apply for Graduation

Greetings Graduate Students,

Are you graduating this semester?  Did you know you must apply for graduation online via your Student Administration account?  Did you know the deadline was by the end of the 4th week of the semester?

If you missed the deadline, please apply ASAP in order to not impact the conferral of your degree.  Summer candidates are asked to apply no later than March 25th to ensure their information makes the Commencement publication.

Click the following link for more information about Commencement.

Additional important dates and deadlines can be viewed on the Academic Calendar page.  Friday, April 23rd is the last day to submit paperwork for a master’s thesis or doctoral dissertation to qualify for a Spring 2021 conferral date.

Visit Degree Audit’s website for directions and more information about applying for graduation, submitting required paperwork, and uploading your thesis or dissertation.  Consult your major advisor about what documentation needs to be submitted to The Registrar’s Office as a requirement for your degree.

All students are advised to review their transcript to ensure that it coincides with their plan of study. Any missing grades, documents, or discrepancies between a student’s plan of study and transcript can result in a delay of degree conferral or cancellation of degree candidacy.

UConn Health Graduate students can get information at the following link – UConn Health Commencement

Feel free to contact The Degree Audit office at degreeaudit@uconn.edu if you have additional questions.

BIPOC Student Support Report Seeking Public Comment

Hello graduate faculty and staff,

Following the national incidents of racism and racial injustice in Summer 2020, The Graduate School has been reflecting, researching, and discussing how we can better serve our Black, Indigenous, and/or Person of Color (BIPOC) graduate students at the University of Connecticut. This process, undertaken with the assistance of our partners, graduate faculty and staff, graduate student organizations, and graduate students, has resulted in a report. The report outlines our process, our findings, and, most importantly, our priorities we will be working to address with the purpose of improving the experiences of BIPOC graduate students at UConn. 

To ensure these priorities represent the needs and desires of the graduate community at UConn, we are asking for feedback from our community members. Our report and feedback form will be available on our webpage until Friday, March 26th. We will then adjust our priorities based upon the feedback we receive and communicate the final priorities with the graduate community. We welcome feedback from all graduate students, postdoctoral scholars, faculty, staff, and alumni regardless of racial identity. 

grad.uconn.edu/bipoc_report_feedback/

If you have any questions, please reach out to Shay Hopley at shalyn.hopley@uconn.edu

Sincerely,

The Graduate School Team