We are aware that travel to the US from some parts of the world is still difficult and that some of our international students may be considering whether to enroll in courses from their home country this fall. If the student will be engaged in research, their work may be subject to export control laws, which are federal regulations governing the sharing and use of certain information, technologies, and commodities overseas. I am writing to let you know that graduate students, whether domestic or international, who will be outside of the US for most or all of the semester and who anticipate enrolling in a course that is outside of the standard education abroad program content (e.g., GRAD 5950/6950/5999/6999, an independent study, or a departmental research course) should obtain approval before finalizing their fall enrollment. In some cases, export control review will be required for enrollment in these courses. Export control review can take several weeks—we advise that students plan with this timeline in mind. If a student proceeds without prior approval and export control review reveals a significant concern, they may need to withdraw from the course in question. If they are required to withdraw, there could be financial implications, including only a partial return of tuition according to the university refund schedule, a requirement to return a portion of any financial aid they received, or both.
To obtain approval, the student should contact firstname.lastname@example.org with the following information:
- Field of study
- Proposed course enrollment (catalog number and course name)
- Brief (one-two sentences only) summary of research topic
- Country of citizenship
- Country where courses will be taken/research conducted abroad
- List of any special equipment/computer hardware/software that is not commercially available to be used while abroad