Announcements for Faculty and Staff

Fall 2023 Conference Participation Award

We are pleased to announce that The Graduate School’s Conference Participation Award (formerly the Doctoral Student Travel Award) will be accepting applications from June 1, 2023, through June 30, 2023.

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Fall 2023 and paid through the student’s fee bill. If awarded, students will be notified in late July. Please review the eligibility criteria for the fellowship carefully before applying.

Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up to date with information shared by the U.S. Department of State, State of Connecticut, and the University’s Travel Services office.

Eligibility Criteria:

  • The applicant must be a doctoral or MFA student.
  • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., fall semester for applications due by June 30.
  • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship.
  • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
  • The funds are intended to be used for participation in a conference at which the student is presenting their research.
  • Students at UConn Health and UConn Law are not eligible for this award.

Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

The deadline for application is June 30, 2023. Applications received following this date will not be considered. You can access the application form and more information here: Conference Participation Award | The Graduate School (uconn.edu).

Fall 2023 Registration Information for Graduate Students

Dear Graduate Students,

As we approach the end of the spring semester, I am reaching out to you with information regarding Fall 2023 enrollment. The email below includes information relevant to both new, incoming graduate students and those who will be continuing on as students in Fall 2023. If you have not done so already, please be sure to enroll in classes prior to the start of the semester*, which begins August 28.

*Students who are using an employee tuition waiver should follow the timeline associated with their waiver.

Information for New Students
Departments and programs may have more specific guidance for new students on what courses they should be enrolling in. Students should reach out to the program or their academic advisor for guidance on which courses they should enroll in during their first semester. (This information may also be available on the program’s website.)

If a student has holds on their account that prevent enrollment, such as the Student Financial Responsibility Statement or an immunization hold, they will not be able to register for classes until those holds have been cleared. We advise students to try to register early so that there is plenty of time to review and clear any holds before classes fill up or enrollment deadlines approach.

The Office of the Registrar’s website provides an overview of useful registration tools available in Student Admin along with registration-related forms. UConn’s Knowledge Base provides step-by-step instructions on how to manage your enrollment through the Student Administration system. If you have difficulty registering, please reach out to registrar@uconn.edu (or registrar@uchc.edu for UCH grads) for assistance. Please note, permission numbers for courses are typically managed by the course instructor.

Continuous Enrollment
Continuous enrollment is a requirement of all graduate programs. Continuing students who will not be registering in coursework or research credits must register for a zero-credit continuous registration course to maintain their active student status. Continuous registration courses include GRAD 5997, GRAD 5998, and GRAD 6998, as well as GRAD 5999 (Thesis Preparation) and GRAD 6999 (Dissertation Preparation). Enrollment in these sections should be determined before the first day of classes. There are financial implications when changing from being enrolled in credits to no credits as of the first day of classes. Changes from credits to a zero-credit placeholder cannot be made after the first day of classes.

Research Credits
Students should consult with their advisor regarding when it is appropriate to begin enrolling in research credits for their course of study. Doctoral students should register for GRAD 6950. Plan A Master’s students should register for GRAD 5950. Each section number corresponds to the number of credits you will earn (e.g., GRAD 6950-001 will earn one credit, GRAD 6950-002 will earn two credits, etc.). All sections will show “Staff” (or similar) as the instructor. Through an automatic process later in the semester, students will be moved to a grade roster associated with their major advisor. Permission numbers are not needed for students to register for these research courses during the academic year. If you attempt to register and receive an error, contact registrar@uconn.edu for assistance. Be sure to include your 7-digit student ID in all correspondence.

Cancelling Enrollment/Leave of Absence
Continuing students who wish to cancel enrollment prior to the start of the semester or any student who attends class and then decides to withdraw from all their courses should notify The Graduate School (TGS) by completing an online Voluntary Separation Notification Form as soon as possible. The add/drop period that extends through the 10th day of classes is only available to students who plan to be enrolled in credited coursework throughout the semester. A student who wishes to go down to zero credits or withdraw from their program completely will need assistance from The Graduate School and will be subject to the University’s Full Withdrawal Tuition and Fee Adjustment schedule which will apply based on the date the student notifies TGS of the intent to withdraw via the online Voluntary Separation Notification process, not when they last attended classes. Visit The Graduate School’s webpage to learn more about voluntary separation, including the academic leave of absence process.

If you are an incoming student for the fall semester and wish to request a deferral of your application/admission to a future semester, more information on that process is available on The Graduate School’s admissions FAQ and questions can be directed to gradadmissions@uconn.edu.

Day 10 Automatic Separation
Students who do not register for either credit-bearing classes or a continuous registration course by the 10th day are automatically discontinued from their program. If the student then wishes to be enrolled after Day 10, the student will need to request reinstatement to their program, which is not guaranteed and incurs a $65 fee. Students should also be aware that classes with insufficient enrollment will be cancelled and will then be unavailable even if the student is reinstated.

Additional Registration Information for GAs
Graduate assistants (GAs) are required to be enrolled as full-time students (6 or more credits), as noted in their offer letter and The Graduate Catalog. Employment as a GA is a result of student status, therefore GAs are expected to be registered for a minimum of 6 credits before the start date of their employment (August 23, 2023). GAs who have not completed their registration for a minimum of six credits by their start date are not fulfilling one of the contingencies of employment and will be subject to termination from their assistantship. (GAs employed solely at UConn Health should follow UCH registration deadlines.)

Please note, the tuition waiver will not post to a GA’s fee bill until the GA is registered for at least 6 credits. Therefore, if a student is not fully registered in a timely fashion, this can result in a Bursar hold on the student’s account that blocks enrollment and other services, as well as incur late fees.

Students should consult with their advisor regarding when it is appropriate to begin enrolling in research credits for their course of study. Doctoral students should register for GRAD 6950. Plan A Master’s students should register for GRAD 5950. GAs should NOT register for GRAD 6960 (Full-Time Doctoral Research) or GRAD 5960 (Full-Time Master’s Research). GRAD 6960 and 5960 are only 3 credits and will create duplicate fee charges or prevent the tuition waiver from populating if it is the only course the GA is registered for.

GAs employed at Storrs and regional campuses who fall under the Graduate Employee Union (GEU) are encouraged to visit the Graduate Assistant Onboarding webpage. This page provides information, resources, and to-do items specific to being a GA that helps GAs successfully transition into their assistantship.

If you have any questions, please feel free to reach out to The Graduate School for assistance. Please include your 7-digit student ID number in all correspondence.

To register now, please log in to the Student Administration System.

Best,

Megan Petsa
Director of Graduate Student Administration

The Graduate School
University of Connecticut
The Whetten Graduate Center, Second Floor
438 Whitney Road Extension, Unit 1152 | Storrs, CT 06269-1152
860.486.0977 | www.grad.uconn.edu | Pronouns: she/hers

Grad Student Appreciation Week 2023

This year’s Grad Student Appreciation Week has arrived! From Monday, April 3 to Friday, April 7 The Graduate School and other campus partners have teamed up to host various events to show our appreciation for our Graduate Students. All university-wide events are free to attend and open to any graduate students. For more information on these events, visit our Grad Student Appreciation Week page and follow us on Instagram @uconngradschool to stay updated!

National Mentoring Month

Colleagues,

Most of you know that February is Black History Month. You may not know that February is also National Mentoring Month. I am writing to tell you about some resources you may find helpful as you plan your participation in these events.

The Council of Graduate Schools provides a comprehensive, curated list of Social Justice and Anti-Racism Resources for Graduate Education. The resources are divided into four categories:

  • General resources: Establishing contexts for social justice and anti-racism
  • Holistic graduate admissions: Recruiting diverse students to improve programs and support missions
  • Culturally aware mentoring: Valuing different student experiences in the mentoring relationship
  • Discipline-based examples: Discipline-specific challenges and solutions in diversity, equity, and inclusion

The National Academy of Sciences provides a broad array of resources on the science of mentoring. The Graduate School provides a comprehensive list of these resources, but you may find the following particularly useful:

The National Academy resources are focused on mentoring graduate students in science, technology, engineering, math, and medicine disciplines, but many of the principles should also apply to the arts, humanities, and social sciences. You may also find the curricula offered through the Center for Improvement of Mentored Experiences in Research (CIMER) useful. The curricula are customized for many different disciplines. Free registration allows you to download the curricula from CIMER.

Please remember that David Embrick and Stephany Santos will holding a Timely Topics session on Advising and mentoring historically excluded or racially oppressed graduate students tomorrow, February 2nd, at 1:00pm. You may register for the session.

I look forward to celebrating Black History Month and National Mentoring Month with you.

Kent Holsinger

2023 Summer Doctoral Dissertation Fellowship

We are pleased to announce that The Graduate School’s Summer Doctoral Dissertation Fellowship will begin accepting applications on February 1, 2023!

The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School invites applicants for the Summer Doctoral Dissertation Fellowship, which is intended to support the successful completion of the dissertation. Please review the eligibility criteria for this fellowship carefully before applying. This is a one-time $2,000 fellowship. If awarded, the funds will given during the summer term and paid through the Office of the Bursar.

Eligibility Criteria:

  1. The applicant must be a doctoral student in a program that requires a dissertation.
  2. The applicant must be an active student when they apply and are awarded. Students who complete their degree during the prior semester cannot be awarded.
  3. The applicant must have documented successful completion of the General Examination by submitting the Report on the General Exam.pdf to the Office of the Registrar’s Degree Audit team no later than February 28, 2023.
  4. The applicant must have documented successful completion and submission of the dissertation proposal by submitting the Dissertation Proposal form.pdf to the Office of the Registrar’s Degree Audit team no later than February 28, 2023.
    • The Dissertation Proposal form may be submitted to Degree Audit without IRB/IACUC approval. The milestone will be posted as “in progress” and that will satisfy eligibility for this application. IRB/IACUC approval must be submitted to Degree Audit when received so that the milestone may be updated to “complete” on the student record.
    • Students in the following doctoral programs may submit their application without having the Dissertation Proposal milestone on their account:
      • Communication
      • Clinical Psychology
      • Industrial and Organizational Psychology
      • EPSY – Research Methods, Measurement, and Evaluation
    • The applicant is not eligible if they have previously received a Doctoral Dissertation Fellowship.
    • Students at UConn Health (with the exception of Public Health doctoral students) and UConn Law are not eligible to apply for this fellowship.

    Please note, while we hope to provide funding to all eligible applicants, fellowships are not guaranteed, as funds are limited and pending budgetary approval.

    The application period for this fellowship is February 1-February 28, 2023. Applications received outside of these dates will not be processed. You can access the application form and more information here: Summer Doctoral Dissertation Fellowship | The Graduate School (uconn.edu).

    If you have questions regarding your eligibility for this fellowship, please contact gradschool@uconn.edu before applying.

    Spring 2023: Last day of work for GAs holding F-1 and J-1 visas

    The following information was shared with international GAs by ISSS. Note: the dates have been updated since this was originally posted here.

    Colleagues,

    Federal government regulations allow graduate students on F-1 and J-1 visas to hold on-campus employment while they are pursuing their degree. If you complete your degree requirements during Spring 2023 and if your degree is conferred in May, you will no longer be pursuing your degree after May 6, 2023.

    If you hold an Academic Year 2022/2023 or Spring 2023 appointment at Storrs or a regional campus (excepting UConn Health), the final date of your appointment is May 22, 2023. If your degree is conferred in May and you hold an F-1 or J-1 visa and your assistantship appointment is covered by a collective bargaining agreement with the Graduate Employee Union (GEU), the time from May 6, 2023 through May 22, 2023 should be treated as time off. Please work with your supervisor to ensure that you finish the duties associated with your assistantship before May 6, 2023. You will still receive your full Spring 2023 GA stipend.

    In addition, ISSS will be updating your I-20 or DS-2019 program end date to May 6, 2023 if you are graduating in May and hold a GAship this term. This means your grace period to depart the U.S., or your first eligible date to begin post-completion practical training will begin May 7, 2023. Please plan for this accordingly. ISSS will adjust your I-20 or DS-2019 end date automatically based on notification that you have applied for graduation, or at the time you apply for post-completion OPT (F-1 students) or Academic Training (J-1 students), whichever comes first. ISSS will notify you when your adjusted I-20 or DS-2019 is ready to download from your ISSS portal account.

    Please reach out to ISSS at international@uconn.edu if you have any questions about this change as it relates to your visa status, I-20, grace period, or practical training timeline.

    Kent Holsinger
    Board of Trustees Distinguished Professor of Biology
    Vice Provost for Graduate Education
    and Dean of The Graduate School

    Arthur Galinat
    Director, International Student and Scholar Services

    Spring 2023 Conference Participation Award

    We are pleased to announce that The Graduate School’s Conference Participation Award (formerly the Doctoral Student Travel Award) will be accepting applications from December 1, 2022-January 15, 2023.

    The Graduate School is committed to helping graduate students achieve their academic, professional, and personal goals during their time at the University of Connecticut. In support of this goal, The Graduate School offers a Conference Participation Award to support students’ ability to present their research at national or international meetings and conferences, including both in-person and virtual events. This conference participation fellowship in the amount of $750 will be awarded for Spring 2023 and paid through the student’s fee bill. If awarded, students will be notified in December. Please review the eligibility criteria for the fellowship carefully before applying.

     

    Students are responsible for knowing any and all travel advisories, restrictions, and relevant University policies and should plan accordingly. Students should stay up to date with information shared by the U.S. Department of State, State of Connecticut, and the University’s Travel Services office.

    Eligibility Criteria:

    • The applicant must be a doctoral or MFA student.
    • The applicant must be enrolled in the semester for which the fellowship is awarded, e.g., spring semester for applications due by January 15.
    • The applicant must have successfully completed at least 30 credits toward their degree program prior to applying for this fellowship.
    • The applicant is not eligible if they have previously received a Doctoral Student Travel Award or Conference Participation Award.
    • The funds are intended to be used for participation in a conference at which the student is presenting their research.
    • Students at UConn Health and UConn Law are not eligible for this award.

    Please note, fellowships are not guaranteed, as funds are limited and pending budgetary approval. We hope to provide funding to all eligible applicants, but eligible students who are not awarded in this cycle will be encouraged to apply in the next cycle.

    The deadline for application is January 15th, 2023. Applications received following this date will not be considered. You can access the application form and more information here: Conference Participation Award | The Graduate School (uconn.edu).

    The Graduate School Annual Report 2021-2022

    Colleagues,

    Every year the Provost’s Office asks us to submit an annual report of activities and accomplishments. You will find this year’s report on our website. View the report by downloading the PDF. Last year’s report identified three priorities:

    • Improving graduate student advising
    • Analyzing policies for racially disparate outcomes
    • Building our capacity to support minoritized graduate students

    Although we have much work left to do on each of these priorities, I am pleased that we made some progress on all of them in addition to a variety of activities that advance our strategic plan. In addition to the usual graphs and tables on applications, enrollment, and degree conferral. This year’s report also includes preliminary results from a survey conducted in Spring 2022 to gauge the quality of graduate student experiences at UConn.

    If you have any questions about the report, please let me know.

    Kent Holsinger

     

     

     

     

    UConn’s PostDoc Seed Award Winners 2022

    The Graduate School is delighted to announce this year’s Postdoc Seed Award Recipients.

    Raquel Fleskes, from Anthropology, has been funded for the following project:

    This pilot research project seeks to develop a new method to extract ancient DNA from clay tobacco pipestems from colonial archaeological sites in Connecticut. Pipestems are common artifacts in colonial period archaeological sites, and preserve the DNA of people who smoked from them. This project will use eight pipestems, with each divided into equal thirds, to test three different DNA extraction methods at UConn’s Ancient DNA Laboratory. The concentration and complexity (number of different DNA sequences) will be assessed to determine the most effective method of DNA extraction. This project provides a new method in DNA extraction from archaeological artifacts.

    Jessie Turner, from Marine Sciences, has been funded for the following project:

    What color is the ocean? Using satellites to measure the color of the ocean tells us about the productivity of phytoplankton, the base of the entire ocean food chain. To use data from satellites, we need extensive ground-truth measurements of ocean color at Earth’s surface. However, the sensors used to ground-truth ocean color satellites are expensive and difficult to build. I plan to build a set of do-it-yourself sensors to measure ocean color at low cost. I will also create instructional materials for adaptation into a course for students interested in building sensors for their research.

    Deborah Good, from Physics, has been funded for the following project:

    I am an expert in timing millisecond pulsars – modeling the dynamics of rapidly-spinning, small, dense leftovers from supernova explosions – to detect gravitational waves from supermassive black holes. When timing pulsars, we model and remove the effects of the interstellar medium (ISM), especially ionized gas between the pulsar and the observer. Though “trash” in the search for gravitational waves, these gas models can be “treasure” for ISM scientists. I propose to lead a task force to improve our models and bring together pulsar timers, ISM scientists, and experts in mathematical modeling, maximizing our scientific output for ISM science and pulsar timing.

    Kristel Schoonderwoerd, from Ecology & Evolutionary Biology, has been funded for the following project:

    A single tree can bear leaves with widely varying shapes and functions. Smaller and thicker leaves that photosynthesize rapidly occur in parts of the crown that receive ample sunlight. On shaded branches, larger, thinner leaves are borne that photosynthesize comparatively slowly. Little is known about when during development these genetically identical leaf types diverge. This project seeks to understand how leaf development of sun and shade leaves aligns with seasonal changes in light availability within deciduous canopies, from leaf loss in the fall through new leaf expansion in spring.

    Faculty Affiliates for Inclusive Excellence

    Colleagues,

    The Graduate School is pleased to announce that we will host two Faculty Affiliates for Inclusive Excellence each academic year beginning in Fall 2022. One affiliate will focus on improving support for students from minoritized communities. The other will focus on improving faculty mentoring of graduate students and postdoctoral scholars with a particular focus on improving mentoring for those from minoritized groups. For both affiliates the goal in 2022/2023 is to develop resources and establish programs that future faculty affiliates can sustain with support from The Graduate School staff. The affiliates will work very closely with one another in addition to working with The Graduate School staff and with relevant faculty and staff throughout the University.

    We anticipate that each affiliate will devote an average of 3-4 hours per week to their service for which they will receive a modest stipend. There will also be some funds available to support initiatives that the affiliates develop.

    We invite both applications and nominations for the affiliate positions. Please contact Kent Holsinger (kent.holsinger@uconn.edu) if you would like more information about becoming an affiliate program or if you would like to nominate someone for one of the positions. To apply, email graduatedean@uconn.edu identifying which of the two affiliate positions you are interested in and including a brief statement (no more than 1-2 pages) describing why you are interested in the position, the experience you have that makes you a good candidate for the position, and an initial idea or two about what you would plan to accomplish if you were selected as an affiliate. We will begin considering applications and nominations on 8 August, and the review will continue until affiliates have been selected.

    Affiliate for improving support

    The affiliate who focuses on improving support for graduate students will develop and execute a program that contributes to an equitable and supportive educational environment and that fosters a sense of community. The program should include a particular focus on providing support for graduate students and postdocs from minoritized groups. We anticipate that this affiliate will collaborate extensively with the Office of Diversity and Inclusion, including the cultural centers on the Storrs campus.

    Affiliate for improving mentoring

    The affiliate who focuses on improving mentoring of graduate students and postdoctoral scholars will design and develop a program to provide mentorship training for faculty. The program will place special emphasis on helping faculty understand the challenges faced by graduate students and postdocs from minoritized groups.  We anticipate that this affiliate will draw on resources provided through the Center for Improvement of Mentored Experience in Research (CIMER – University of Wisconsin) as well as other resources. This affiliate may also participate in a “train the trainer” workshop at CIMER.

    Kent Holsinger

     

    — 

    Kent E. HolsingerBoard of Trustees Distinguished ProfessorVice Provost for Graduate Education and Dean of The Graduate School